Saving my files

Recommendations for non-research uses

Recommendations for research uses

Recommendations for non-research uses

Recommendations for research uses

Administrative - data that is used in performing routine Imperial processes and enables the functioning of a school, dept or other Business Unit. E.g. credit card statements, invoices, letters, meeting minutes, administrative paperwork, course files, lesson plans, assignment outlines, syllabi, training manuals, files associated with university committees, and student groups, etc.

ADRMS - (Active Directory)- ADRMS allows you to encrypt individual Office files.

Big Data Analytics Unit Secure Environment (BDAU SE) - an ISO 27001 certified research environment, compliant with NHS Data Security and Protection Toolkit, located at the College data centre, suitable for ongoing research projects involving the use of de-identified personal data which needs to be handled in a secure way to ensure compliance with regulations such as GDPR, or the data security requirements as set by data providers.

Certified Environments - These are dedicated environments ‘certified’ to meet industry best practice standards of information security management including across People, Process and Technology such as ISO 27001, DSPT and Cyber Essentials.

College Archive - the custodian of the college archives and records management in accordance with college-wide Information Governance i.e. Data Protection and Freedom of Information.

Confidential - Data which is defined to include Special Category Personal Data and/or Highly Sensitive Organisational data according to Imperial classifications. (Refer to clause 2.3.1. in the Information Security Policy).

GroupSpace - shared group spaces for departments to save team files on the universities secure central network.

GroupSpace with Symantec File Share Encryption - Symantec File Share Encrytpion is a windows-based client, available on request from ICT and used by research groups and members of staff working with sensitive data to encrypt it when saving to a GroupSpace.

Large files - are any files larger than 50MB. SharePoint supports large files (250gb max), but you can’t move or copy files in SharePoint if they are larger than 15GB. Also, when you are going to synchronize the folder, it's important to stay below 300,000 files.

OneDrive - (also known as OneDrive for Business) - OneDrive for Business is the college approved cloud-based storage solution from Microsoft and used for saving individual use files. 

Public - Data which can be made publicly available without legal restriction.

Research - data files used in Research activities within Imperial.

Research Data Store (RDS) -  is a central service for storing large volumes of research data which is accessible as a fast network drive across the university with generous standard allocations for research projects, and metered rates for additional storage.

Restricted - Data which is defined to include Personal Data and/or Sensitive Organisational data according to university classifications. (Refer to clause 2.3.2 in the Information Security Policy).

Secure Enclaves - a secured area of the College network (an enclave may consist of users, workstations, and servers) that is isolated from all other areas of the network (including other groups in the environment) for groups dealing with identifiable and de-identified sensitive data. It is designed to give stakeholders assurance that Information Governance requirements (such as GDPR requirements) have been satisfied.

SharePoint - (also known as SharePoint Online) - SharePoint is a browser-based cloud storage, collaboration and document management platform provided by Microsoft as part of the Office 365 suite. It allows groups to set up a centralized, password protected space for document storage, editing and sharing as well as create websites you can use to store files, collaborate, create tasks, manage schedules, and build workflow.

Symplectic/Spiral - research information management system that Imperial College London uses to detail the publications, funding, equipment and professional activities of our researchers and faculty members.

Unrestricted - Data which is defined to include Non-Personal and Non-Sensitive Organisational data according to college classifications. (Refer to 2.3.3 in the Information Security Policy).